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Procedures When You are Working in the Agreement Country

Home > English > International Social Security Agreement > Procedures When You are Working in the Agreement Country

Last updated date:Friday, 3 15 2013

1) When you are temporarily sent by your employer in Japan to the agreement country

Exemption from coverage in the agreement countries : "Certificate of Coverage"

If you are temporarily sent by your employer in Japan to an agreement country, you need to have your "Certificate of Coverage". It proves that you are currently covered by the Japanese social security system. It establishes your exemption from coverage under the system of the agreement country. Your employer in Japan is responsible for applying for your Certificate of Coverage at the Branch Office of Japan Pension Service(JPS Branch Office).
Specific procedure is as follows:

  1. Your employer files an "Application for Certificate of Coverage (TEKIYO SHOMEISHO KOFU SHINSEISHO)" at the JPS Branch Office.
  2. Upon approval after examination, the Office issues your Certificate of Coverage.
  3. You need to submit your Certificate to your workplace in the agreement country. Your Certificate needs to be presented when the social security authority in the country asks for it or asks why you are not covered by the social security system of the country.
    Notes on Individual Rules under the Japan-Brazil Social Security Agreement
    (Brazil)
    Submission of your Certificate of Coverage in Brazil
  4. In the process of 2) above, if your application for the Certificate is not approved, you will be covered only by the social security system of the agreement country. .

If you need to continue to work in the country over the expected period of detachment, your employer in Japan needs to file an "Application for Extension of the Certified Period(TEKIYO SHOMEI KIKAN KEIZOKU ENCHO SHINSEISHO)" at the JPS Branch Office. If your application for the extension is approved upon examination, the Office issues your renewed Certificate.
When your Certificate of Coverage is lost or damaged, or you have any change on the Certificate, submit an "Application to reissue Certificate of Coverage".

2) When you temporarily work in the agreement country as a self-employed person

Exemption from coverage in the agreement countries : "Certificate of Coverage"

If you temporarily work in an agreement country as a self-employed person, you need to have your "Certificate of Coverage". It proves that you are currently covered by the Japanese social security system. It establishes your exemption from coverage under the social security system in the country. You are responsible for applying for your Certificate of Coverage at the JPS Branch Office.

Specific procedure is as follows:

  1. You file an "Application for Certificate of Coverage (TEKIYO SHOMEISHO KOFU SHINSEISHO)" at the JPS Branch Office.
  2. Upon approval after examination, the Office issues your Certificate of Coverage.
  3. Your Certificate needs to be presented when the social security authority in the country asks for it or asks why you are not covered by the social security system of the country.
  4. In the process of 2) above, if your application for the Certificate is not approved, you will be covered only by the social security system of the agreement country.

If you need to continue to work in the country over the expected period of self-employment, you need to file an "Application for Extension of the Certified Period(TEKIYO SHOMEI KIKAN KEIZOKU ENCHO SHINSEISHO)" at the JPS Branch Office. If your application for the extension is approved upon examination, the Office issues your renewed Certificate.

When your Certificate of Coverage is lost or damaged, or you have any change on the Certificate, submit an "Application to reissue Certificate of Coverage".

Notes on Individual Rules under each Social Security Agreement

(France)

(Brazil)

3) Procedures when you are covered only in the agreement country

When you are sent by your employer in Japan to an agreement country for a long period of time, you do not continue to be covered by the Employees' Pension Insurance system (and the Employees' Health Insurance system) of Japan. In this case, your employer needs to submit an application to withdraw from each Japanese system. Supporting document to prove your coverage under the other country's system must be attached to the application.

When you work as a self-employed person for a long period of time or are locally hired by an employer in an agreement country, you do not continue to be covered by the National Pension system (and the National Health Insurance system) of Japan. In this case, you need to submit an application to withdraw from each Japanese system to the municipal office where you live. Supporting document to prove your coverage under the other country's system must be attached to the application.

4) Procedure to enroll voluntarily in Employees' Pension Insurance System

If you wish to enroll in the Employees' Pension Insurance system on a voluntary basis, your employer needs to submit for you the "Application to Enroll in Employees' Pension Insurance : Voluntary Coverage" (KOSEI NENKIN HOKEN - TOKUREI KANYU HIHOKENSHA SHIKAKU SHUTOKU MOSHIDESHO) to the JPS Branch Office which covers your company.
If you wish to withdraw from the voluntary coverage, your employer needs to submit for you the "Application to Withdraw from Employees' Pension Insurance: Voluntary Coverage" (KOSEI NENKIN HOKEN – TOKUREI KANYU HIHOKENSHA SHIKAKU SOSHITSU MOSHIDESHO) to the JPS Branch Office which covers your company.

5) Transitional procedure when agreements enter into force

When you have already been sent or transferred your self-employed activity to the agreement country prior to the effective date of each agreement, the effective date is considered to be the date when your detachment or self-employment in the country begins. The specific procedure in this case is the same as it is mentioned above.